If it comes to one of the premier inventions of the high tech times that has modernized the way we do and conduct business, it would definitely be video conferencing. It allows you to easily conduct business meetings, discuss important business matters, have conference with clients, pitch potential clients, and brainstorm no matter where you or the other party is situated around the world. Not only this, but with technology taking a positive turn and E-learning becoming a trend, you can also teach sessions and take regular online classes through video conferencing. Contrary to the old school teleconferencing, with video conferencing you have the option to conduct the business face to face, where you can see and gauge the client’s reaction, without actually having to leave your office’s conference room. This implies that the business you are now doing is cost-effective and immediate, because you wouldn’t have to spend money to fly to another city or country if you are doing business. You have gone global with the help of video conferencing. However, a major problem arises when you have to teach your colleagues or employees some basic etiquettes of video conferencing. You, obviously, have to make sure that each and every person present in the meeting plays their part well to not cause any problem. Here are some of the basic rules of etiquettes that are a must for video conferencing.
Always Be On Time:
Similar to the physical meetings, the importance of punctuality and time can’t be emphasized enough in video conferencing as well. Your clients will never want to stare at an empty chair, waiting for you to arrive while either you are haggling with the meeting points or waiting for a colleague to arrive. You will be committing a cardinal sin in the basic etiquettes of business, if you are late to a meeting even if it is virtual. Being on time is a normal and an obvious part of professional that must be observed at all times. If you are unsure of your office equipment, you can always hire video conference service provider Melbourne to organize everything for you. Similarly, never let half of your team start the meeting while the other half isn’t there, or we wouldn’t even suggest dropping one member who isn’t there. Most of the times, attendees think that one of them can slip in unnoticed, but that isn’t the case. This can result in disruption of the meeting, making the late arrival far worse.
Speak One At A Time:
If for one thing, the people who are on the other side of the screen will never want to talk to a team of people who aren’t organized. This is the basic etiquette of conferencing and meetings. It is extremely important that only person must speak at a time to avoid any sort of confusion that may arise. When you are on a video conference, even if two people speak together, the other person won’t be able to hear you clearly. Not only is the confusion in hearing, but it is generally considered inappropriate and unprofessional for multiple people speaking at once. Give other people a chance to speak, and when they are done, put in your points forward.
Yes, long gone are the days when teleconferencing was the in thing, so you will wear whatever you wanted to and get done with the meeting. Videoconferencing, on the other hand, requires you to look professional even if you are having a business meeting from your home. Depending on the nature and context of your meeting, arrange your looks and clothes. Take the appearance that the person on the other end of the video expect you to have.
These were some of the major rules of etiquette in videoconferencing. Remember that you must start with your introductions, speak one by one, speak clearly and avoid any sort of background noise and distractions. You are enjoying a perk of sitting in your comfort zone, whether your office or home, and conducting a meeting, so use the opportunity to the fullest. If you follow the etiquette rules above, you will have issue free and successful meetings. We are completely sure of that.